Annual General Meeting 2018 (AGM)

ARA WEEK 2018 will be held at:

Century City Conference Centre

No. 4 Energy Lane

Century City

Cape Town 7446

South Africa

Phone: +27 21 204 8000 

For additional information on the venue, please click here 

Venue map

March is Cape Town’s peak month for international meetings will impact accommodation availability and rates. The ARA has secured special rates for participants at a number of hotels in different price categories. Please make your accommodation bookings as soon as possible. 

The preferential rates are applicable from March 11th to March 16th , 2018. Should your travel dates be different from the ones proposed or should you need any additional assistance, please contact Morne Coetzer from Gecko Safaris at the following email address: info@geckoafrica.com 

 

Accommodation is subject to availability.

Group rates are closing on 17th February 2018.

Map

Each attendee (including invited speakers, VIP speakers, panel chairs ….) must register online.

Onsite registration

Pre-registration will be available from March 11^th at the Century City Conference Center, at 2 pm. 

Formal registration opens at 8.30 am on the 12^th of March at the same venue.

Badges

Each participant will receive a badge upon registration.

Badges cannot be collected for someone else; members must pick up their own badge.

If you lose your badge, you will be responsible for buying another one at the cost of USD 50 (R575). 

Unfortunately, when a badge is claimed as lost or stolen, we cannot confirm that someone else is not using it.

Every attendee is responsible for the care of his or her badge, no exceptions.

Admission to the Conference area will require, at all times, the presentation of badges.

Program of the WEEK

A draft version of the program will be circulated prior to the conference.

The final program of the ARA WEEK will be printed in the Showguide, which will be distributed on-site.

Languages of the Conference

English & French shall be the official languages of the Conference.

Circulation of ARA WEEK documents

All speeches, presentations, participants’ list, Showguide will be uploaded onto the ARA’s website under the private menu of the “Library” section. Delegates can access them by login into their ARA account.

Presentations will not be downloaded to USB keys during the conference.

Confirmed Work Group (WG) Meetings will all be held on Saturday 11^th and Sunday 12^th of March 2018.

All delegates are welcome to attend these meetings but due to space considerations, priority is given to the formal members of each WGs. Should you wish to attend one of the meetings, please register here https://afrra.org/en/events and we will confirm whether this is possible.

For more information about the Work Groups, click here

Tuesday 13^th March, before lunch – African traditional cultural wear is highly encouraged.

You will be notified of the assembly point by email.

Should you need us to facilitate your introduction to any delegates attending the conference, please send an email to networking@afrra.org  

Installation: Sunday 11^th March as from 07:00

Official opening of the exhibition and visits by ARA officials: Monday 12^th March, morning coffee break

Dismantling:  Wednesday 14^th, March after 16:00

For any other technical requirement, kindly contact Tasneem Davids:                        

+27 21 204 8000              

tasneem.d@ccconferencecentre.co.za

Cape Town is considered to be a safe city but we recommend taking the usual precautions in touristic areas.

Some emergency numbers

Police: 10111

Ambulance: 10177

City of Cape Town General Emergency:   107

Cellphone Emergency: 112 (MTN, Vodacom, Cell C and Telkom)

Sea Rescue: 021 449 3500

Mountain Rescue: 021 948 9900

Insurance

The ARA cannot accept responsibility for accidents, losses and/or damages that may occur. Participants are advised to take out travel, medical, personal accident and luggage insurance in their home country prior to departure.

Emergency exits